Host a Community Event

Any individual, organization or business (“The Organizer”) is eligible to fundraise for the Foundation, provided that:

• The Organizer ensures transparency and accurate record keeping, sharing the required information with the Foundation within 30 days of the event.
• The Organizer agrees to provide the Foundation with a full accounting of monies or that portion of the monies given to the Foundation.
• The Organizer will disclose to the Foundation the amount of the benefit (for instance, dinner and/or entertainment) received by the participants as a result of their involvement in the fundraising event.

Additionally, the Foundation will not sanction the following types of community fundraising activities, including, but not limited to:

• Events that encourage/involve behaviour that is counter to the Foundation’s mission, values and programming activities; 
• Activities that involve a professional fundraiser, telemarketer and/or agreement to raise funds on a commission bonus or percentage basis;
• Direct solicitation (door-to-door canvassing – other than close friends and family), telemarketing or internet methods not aligned with the Foundation’s current online fundraising practices;
• Events involving the promotion of a political party or candidate, or appearing to endorse a political activity.

The Foundation reserves the right to decline participation and support for any fundraising event that does not fall within our mandate. The Foundation may also, at any time, withdraw the right to use its name for fundraising or other purposes and all such activities shall immediately cease. The Foundation must be notified at least 10 days in advance of all fundraising events held on its behalf. This is to ensure that we are aware of your event and for assurance that it is in keeping with the Foundation’s brand and mission. 

You will be responsible for your event from conception to completion. It is your responsibility to acquire donors, publicize the event, plan your budget, and secure prizes, etc. Foundation staff is available to answer your questions and provide support where they can. The Foundation shall not be responsible or liable in any manner for any action, obligation, or commitment whatsoever arising from a fundraising event. The Organizer is responsible for securing insurance for the event. The Foundation is not responsible for the costs of fundraising or for shortfalls in fundraising goals. If personal information (such as contact details) is collected from donors at an event, the Organizer must ensure that the information is kept confidential and secure. 

Third party event revenues and expenses will not flow through the Foundation unless approved prior to the event.

Any Individual or organization wishing to use the Foundation’s name, logo and/or charitable registration number on any materials, including advertising, must receive the Foundation’s prior approval from Brooke Mothe, Special Events Officer. 

Please direct any PR/media inquiries concerning the Foundation to Vicki Brydon, Director of Public Relations. 

As much as we would like to help with as many aspects of your event as possible, there are some things we cannot assist with, due to limited resources and time. They include:

• Organizing events within the hospital campus
• Provide access to donor or staff lists
• Reimburse expenses, or administer the finances of the event
• Provide insurance coverage for your event

Additionally, the Foundation will not sanction the following types of community fundraising activities, including, but not limited to:

• Events that encourage/involve behaviour that is counter to the Foundation’s mission, values and programming activities; 
• Activities that involve a professional fundraiser, telemarketer and/or agreement to raise funds on a commission bonus or percentage basis;
• Direct solicitation (door-to-door canvassing – other than close friends and family), telemarketing or internet methods not aligned with the Foundation’s current online fundraising practices;
• Events involving the promotion of a political party or candidate, or appearing to endorse a political activity.

The Foundation reserves the right to decline participation and support for any fundraising initiative that does not fall within our policies or our mandate. The Foundation may also, at any time, withdraw the right to use its name for fundraising or other purposes and all such activities shall immediately cease.